Exhibit Opportunities
If you’d like to exhibit at the 2025 USAging Tradeshow, sign up as soon as possible! Only a few standard booths are left to purchase, so if you’re interested in joining the USAging Tradeshow, please sign up for the standard corporate or mini booth option in the sign-up portal. 2025 USAging Tradeshow details can be found here.
Don't forget about the opportunity to purchase space in our Technology Lab and Caregiver Community Expo!!
We have new 2025 options for companies interested in innovatively participating in the USAging 50th Annual Conference, including our Technology Lab, Caregiver Community Expo, and marketing and promotion opportunities on our Conference Mobile App and in tote bag material inserts. See below for details.
The Caregiver Community Expo and Technology Lab prices below are for NEW organizations ONLY that are not already participating in the Tradeshow.
Caregiver Community Expo – $1,200
(Hosted in tandem with the Technology Lab, on Tuesday, July 22, from 1:00 PM–5:00 PM)
Event Details:
- Date: Tuesday, July 22, 2025
- Time: 1:00 PM–5:00 PM (Setup: 11:30 AM–1:00 PM, Dismantle: 5:00 PM–6:30 PM)
The Caregiver Community Expo, a new addition to the USAging Annual Conference and Tradeshow, is specifically tailored to connect companies that offer cutting-edge solutions and support for caregivers. This Expo is in addition to our Tradeshow, offering you the unique opportunity to showcase your caregiving-related products and services in a dedicated, intimate setting. Attendees will be able to engage in meaningful discussions about these offerings in a focused environment.
What You'll Receive:
- 8' x 10' Standard demonstration booth
- 4 chairs (2 on each side of the table)
- Two booth attendees (no access to meals)
- Special marketing exposure related to the Caregiver Community Expo
- Power and tech options, which can be arranged with the USAging Conference-approved vendor at their own cost. Details to follow.
Technology Lab – $1,200
(Hosted in tandem with the Caregiver Community Expo, Tuesday, July 22, from 1:00 PM–5:00 PM)
Event Details:
- Date: Tuesday, July 22, 2025
- Time: 1:00 PM–5:00 PM (Setup: 11:30 AM–1:00 PM, Dismantle: 5:00 PM–6:30 PM)
The Technology Lab is a special opportunity for innovative technology companies. This lab is in addition to our Tradeshow, offering the unique opportunity to demonstrate your product or service up-close with our members. This will be similar to a show-and-tell, during which you can demo your technology solutions and innovations and show how these support Area Agencies on Aging or enhance care for older adults and people with disabilities.
What You'll Receive:
- 8' x 10' Standard demonstration booth
- 4 chairs (2 on each side of the table)
- Two booth attendees (no access to meals)
- Special marketing exposure related to the Technology Lab
- Power and tech options, which can be arranged with the USAging Conference-approved vendor at their own cost. Details to follow.
| For current 2025 USAging Tradeshow exhibitors (Sunday & Monday) who want to participate in the Technology Lab or Caregiver Expo, please email register@conferencesolutionsinc.com to receive the special discounted benefit rate of $750. |
Marketing Insert – $1,500
Insert a promotional piece from your company into the Conference Registration Packet that is distributed to all attendees.
This marketing insert consists of one promotional piece, up to twelve (12) 8.5” x 11” pages (six double-sided pages). An estimated 1,400 copies are requested and must be received at the Conference venue between July 14–16, 2025. Shipping instructions and an exact quantity will be provided in June to those who select this option. All shipping and handling costs are at the expense of the advertiser. USAging reserves the right to refuse materials if delivered after the specified dates.
App Rotating Advertisement – $1,000
Only 10 of these advertisements will be sold, ensuring they will catch the eyes of everyone using the Conference App during the display period! Last year, more than 1,000 attendees used the mobile app, engaging with it nearly 200,000 times over the course of the Conference. Ad content is subject to USAging review.
2025 USAging Tradeshow
USAging Answers on Aging Tradeshow: Where the Aging Network and Business Meet
The USAging Tradeshow provides a dynamic environment where attendees network and learn about the latest products and resources that will help them better serve consumers in their communities. Each year, USAging members and other attendees look forward to learning from industry experts about the latest news, resources and technologies that will help them provide the most innovative, high-quality and expert care for the older adults, people with disabilities and caregivers in their communities.
2025 Exhibit Space Pricing
| Booth Size limited quantities available in all categories | Early On or Before 12/13/24 | Standard After 12/13/24 |
| 8' x 10' Premium - SOLD OUT | $3,000 | $3,500 |
| 8' x 10' Standard Corporate - Limited Availability | $2,000 | $2,500 |
| 8' x 10' Standard Nonprofit/Federal Government Rate - SOLD OUT | $1,750 | $2,250 |
| 8' x 5' Mini Booth - Limited Availability | $1,250 | $1,850 |
Note: Mini-booths are limited to one booth attendant. No additional booth attendants can be registered for mini-booths.
*Premium and Standard Booths are not eligible for downgrade opportunities to Mini Booths.
Additional Opportunities
Available for Exhibitors ONLY
Game Prize Sponsorships – $250
The interactive “Make a Deal” Tradeshow Incentive Game is a cost-effective way to get extra recognition and drive members to your booth. Booths that sponsor a game prize will have a prize icon on their booth listing (if all submission details and deadlines are met). Sign-up to be a game prize sponsor when you register for your booth.
Mobile App QR Code
New This Year!
Make the most of the Conference mobile app by purchasing LeadCapture. The LeadCapture app can be used to scan attendees’ QR codes, track, see analytics and more. More information will become available upon confirmation of exhibitor registration.
High-Engagement Driver: Welcome Reception Drink Tickets – see pricing packages below
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Exhibitor Information and Exhibitor Schedule
Exhibit Benefits
- Digital copy of Attendee Roster (with mailing addresses).
- Your company name, description and logo on the Conference App.
- Listing in the Exhibitor Guide of the Conference Program (description must be received by May 1, 2025).
- Additional exposure through participation in the optional door prize program.
- The Conference App will provide Exhibitors the following benefits:
- Exhibitors will have an exhibitor profile. This is where exhibitors can display company details & description, showcase videos, post downloadable documents, and links to social media & websites.
- Exhibitors will appear in a searchable exhibitor listing and will link to your exhibitor profile.
- Opportunity in participating in the daily in-app Scavenger Hunt, which will drive traffic to your booth and raise your company's visibility with attendees.
Each Standard and Premium Booth Includes
- 8’ high draped back wall and 3’ high side partitions
- Skirted table with two side chairs
- 44” x 7” identification sign
- Complimentary name badge and meals for one booth attendant. Additional badges are available for purchase for Standard and Premium Booths.
Each Mini-Booth Includes
- 8’ high draped back wall
- Small skirted table with one side chair
- 44” x 7” identification sign
- Complimentary name badge and meals for one booth attendant. No additional booth attendants are permitted for Mini-Booths.
Exhibitor Schedule* (all times are local time)
| Sunday, July 20 | |
| 12:30 PM – 4:30 PM | Exhibitor Installation |
| 3:00 PM – 3:30 PM | Exhibitor Orientation |
| 5:30 PM – 7:00 PM | Welcome Reception in Tradeshow |
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| Monday, July 21 | |
| 7:30 AM – 8:30 AM | Networking Morning Refreshments in Tradeshow |
| 10:00 AM – 10:30 AM | Networking Break in Tradeshow |
| 11:45 AM – 1:00 PM | Networking Lunch in Tradeshow |
| 2:15 PM – 3:00 PM | Networking Break in Tradeshow |
| 3:15 PM – 5:00 PM | Exhibitor/Decorator Dismantle |
*subject to change
Cancellation Policy
Exhibit refunds, less an administrative fee of $300 per booth, will be made at the discretion of USAging, but no refund will be given for a cancellation made within 60 days of installation. If ordering an exhibit after May 1, 2025, payment is due at time of registration.
Rules and Regulations
The USAging rules and regulation details can be downloaded by clicking here.
Email corporateprograms@usaging.org with any questions about Conference exhibits.