Call for Sessions 

 

The latest trends in home and community-based services, social connection, health care contracting and systems integration, policy and advocacy, and AAA leadership and operational practices, among dozens of other topics, are presented by seasoned practitioners eager to share their cutting-edge insights and programs via interactive workshop formats.

 

Why do attendees return year after year? Responses to post-Conference surveys overwhelmingly show that participants leave the event feeling they have been given exciting new information, tools and contacts they can leverage as soon as they return to their agencies. Even more, attendees have said they value the personal connections with their peers they can only make at the USAging Annual Conference and Tradeshow.

 

The USAging 52nd Annual Conference and Tradeshow will be held August 2–5, 2027, in Savannah, GA. We hope that you will not only attend but also contribute your depth of knowledge and expertise by leading a Workshop, Fast-Track or Poster Session. Our sessions are organized under major topic categories and keywords as listed below. Please review these categories and keywords, and evaluate where your session fits best. Our sessions are organized under major topic categories and keywords as listed below. Please review these categories and keywords, and evaluate where your session fits best.

 

The deadline for submissions is Friday, December 4, 2026, 11:59 PM ET. To be considered, proposals must include ALL requested information. Due to time constraints, we are unable to accept late submissions.

 

A notification of the status of your proposal will be sent in early March 2027. On occasion, USAging may find it necessary to combine sessions with others that have complementary topics. If this occurs, submitters will be notified. Please hold the Conference dates of August 2–5, 2027, until you are notified of your proposal status.

 

• Key contact information.
• Presenter/panelist contact information.
• 50-word bio for each presenter.
• Digital headshot of each presenter (note: This must be a high-resolution photo of 300 dpi; dpi count can be found by right-clicking on photo and opening the "Properties" tab).
• Session title (12-word maximum).
• Short session description (125-word maximum): This is the description that “advertises” your session or poster in the online Conference Program and in the Conference App. Use clear, engaging sentences to describe what your proposed session or poster will cover. What did you do? How do you know your program, process or research made a difference? What will attendees learn, and how will they be able to apply it in their agencies and communities?
• Long session description (250-word maximum): Here is where you can provide additional information about the program, process or research that you will describe in your session or poster. What makes your program/process/research unique or innovative? How did the program, process or research impact your clients and/or agency operations? What did you learn from it, and how can AAAs and/or Title VI programs apply that in their work?  Please do not simply cut and paste your short description into the long description box.
• Audience engagement strategies.

All submissions must be transmitted online through the Call for Sessions web page. If you need an accommodation, please contact usaging@conferencesolutionsinc.com.

 

Each year, more than 300 proposals are submitted for consideration for approximately 100 available session spots at the USAging Conference. When preparing your submission, please keep in mind that your presentation will be evaluated by a panel of experts on the following criteria:

• Outcomes/Impact: How have older adults, people with disabilities and/or caregivers benefitted from your program/service, and/or how has your program/service improved the operations of your agency? For research-oriented sessions, what did your results show in terms of program outcomes for individuals, programs/services or agency operations?
• Innovation: What makes your program/service/research unique or innovative? 
• Replicability/Applicability: What elements of your program/service/model can readily be implemented by other Area Agencies on Aging or Title VI Native American Aging Programs? For research-oriented sessions, how can AAAs or Title VI programs apply your learnings in their work?  
• Clarity: Does your session proposal offer a clear, engaging description of the proposed session and why it is important to AAAs and the people they serve?
• Audience Interaction/Engagement: How will your session effectively engage the audience? How will participants actively be involved?

 

PLEASE NOTE:

• Provide complete information for up to three proposed presenters per Workshop and up to two per Fast-Track Session or Poster Presentation, including brief bios and headshots. Be sure to collect those bios and headshots before starting your submission!
• Review presenters’ responsibilities with each presenter prior to submission.
• Hold the Conference dates of August 2–5, 2027, on your calendar until notified of your proposal status.
• Communicate the accept/decline status of the session proposal to all additional presenters.
• If selected, contact any co-presenters to re-confirm their participation and to inform them of the Presenter Conference registration deadline (March 26, 2027). If your presenters change, you will need to notify USAging using the online Speaker Change Form, which will be made available in your notification email. 
• Register and pay for the Conference by the date indicated in the proposal acceptance email.
• If applicable, pay extra audiovisual and/or internet costs in advance.
• Presenters must upload their PowerPoint presentations before the Conference. The portal will open the week of July 5, 2027, and will close for presentation uploads on July 23, 2027.
• If Lead Presenter changes after the submission process, please email usaging@conferencesolutionsinc.com immediately. The new Lead Presenter will be responsible for communicating and/or facilitating all the above responsibilities.

 

• If selected, register for the Conference and pay the registration fee by March 26, 2027.
• Review audiovisual equipment information.
• All presenters should make their hotel reservations at one of the Conference host hotels as soon as possible as the reservation site opens. Please be aware of the following:
  • USAging discounted group rates for the 2027 Conference will be on a room-available basis for booking over the Conference dates. Access to the discounted rates will be available exclusively to registrants during the early registration period (February 17–April 16) to help ensure access to those attending the Conference. Please note that USAging discounted reservations are not available by calling the hotels directly during this period; reservations made using the USAging discounted rates without a Conference registration are subject to cancellation. 
  • Once the early registration period has ended, reservations at the hotels will be available for open reservations while rooms last, or until the July 2, 2027, reservation deadline, whichever happens first. The room block typically sells out long before the deadline and the discounts may not be offered if sold out, so you are strongly encouraged to register during the early registration period to ensure access to the hotel reservation site. Join the email list to receive alerts regarding registration and reservation site availability.
  • Once the USAging group blocks are sold out, you can make reservations at the hotels directly on a rooms-available basis at the hotel’s prevailing rates.
  • Learn more about making reservations here.